Core Features
Export Options
Share your work in multiple formats - from PDFs for printing to HTML for web publishing
Flexible Export System
Export your documents while preserving formatting, embedded data, and interactive elements. Choose the format that best suits your needs.
Available Export Formats
PDF Export
Professional PDFs perfect for sharing, printing, and archiving
- ✓ Preserves all formatting
- ✓ Includes embedded images
- ✓ Maintains table structures
- ✓ Supports custom page sizes
- ✓ Optional password protection
HTML Export
Web-ready HTML for publishing online or embedding in websites
- ✓ Responsive design included
- ✓ Inline CSS styling
- ✓ Interactive elements preserved
- ✓ SEO-friendly markup
- ✓ Embeddable snippet option
<iframe src="...">Markdown Export
Plain text format perfect for version control and technical documentation
- ✓ GitHub-flavored markdown
- ✓ Preserves headings & lists
- ✓ Code blocks with syntax
- ✓ Table formatting
- ✓ Link references included
Microsoft Word (.docx)
Edit in Microsoft Word or Google Docs with formatting preserved
- ✓ Styles and formatting
- ✓ Images and tables
- ✓ Track changes compatible
- ✓ Comments preserved
- ✓ Cross-platform support
How to Export Documents
- 1
Open Document Menu
Click the three dots menu in the toolbar or use File → Export
- 2
Choose Export Format
Select from PDF, HTML, Markdown, or Word format
- 3
Configure Options
Set page size, margins, headers/footers, and other format-specific options
- 4
Download or Share
Save to your device or generate a shareable link
PDF Export Settings
Customize Your PDF Output
Page Setup
- • Page size (Letter, A4, Legal, Custom)
- • Orientation (Portrait/Landscape)
- • Margins (Normal, Narrow, Wide)
- • Page numbers position
Content Options
- • Include table of contents
- • Add cover page
- • Headers and footers
- • Watermark text/image
Security
- • Password protection
- • Restrict printing
- • Disable copying text
- • Digital signature
Quality
- • Image compression level
- • Font embedding
- • Color profile (RGB/CMYK)
- • PDF/A compliance
Sharing & Distribution
Direct Share Link
Generate a public link that anyone can access without an account
- • Set expiration date
- • Track view count
- • Password optional
Email Export
Send document as attachment or inline content via email
- • Multiple recipients
- • Custom message
- • Read receipts
Web Publishing
Publish as a web page with custom URL and SEO settings
- • Custom domain
- • SEO metadata
- • Analytics tracking
Print Settings
Print-Ready Formatting
Optimize your document for physical printing with these options:
Print Layout
- • Remove background colors
- • Black & white mode
- • Print selection only
- • Scale to fit page
Page Breaks
- • Smart page breaks
- • Keep headings with text
- • Avoid orphan lines
- • Manual break points
Bulk Export
⚡Export Multiple Documents
Need to export multiple documents at once? Use bulk export for efficiency:
- 1.Select multiple documents from your dashboard (Ctrl/Cmd + Click)
- 2.Click "Bulk Actions" → "Export Selected"
- 3.Choose format and settings (applies to all)
- 4.Download as ZIP archive or send to cloud storage
Pro Tip: Use folder export to export all documents in a folder with one click
API & Automation
Programmatic Export
Automate document exports using our REST API:
Export Best Practices
✅ Do's
- • Preview before exporting
- • Check HubSpot data is current
- • Use appropriate format for audience
- • Test links in exported documents
- • Set proper permissions for sensitive data
❌ Don'ts
- • Export with unresolved comments
- • Use HTML for print documents
- • Forget to remove draft watermarks
- • Export without checking formatting
- • Share links without expiration dates
🚀 Quick Export
The fastest way to export? Use keyboard shortcuts: