Collaboration
Share documents with your team and manage access permissions.
Sharing Documents
Share Links
Generate shareable links with specific permissions:
- • View - Read-only access
- • Comment - Can add comments
- • Edit - Can modify document
- • Set optional expiration date
Document Visibility
Private
Only you and explicitly shared users can access
Organization
All members of your organization can view
Public
Anyone with the link can access
Permissions
Owner
- • Full control
- • Delete document
- • Manage permissions
- • Create share links
Editor
- • Modify content
- • Add/remove blocks
- • Cannot delete doc
- • Cannot share
Viewer
- • Read-only access
- • Can add comments
- • Cannot make changes
- • Cannot share
Permission Inheritance: Documents inherit permissions from their parent folder or space. You can override inherited permissions for specific documents.
Comments
Document Comments
Add comments to documents for discussion and feedback:
- • Comment on entire document
- • Thread replies for discussions
- • Comments visible to all with access
- • Delete your own comments
Note: Comments are available to users with at least view permission on the document.
Folders and Spaces
Spaces
Organize documents into spaces:
- •Personal Space - Your private documents
- •Organization Space - Shared with your organization
Folder Organization
Folder Features:
- • Create nested folder structures
- • Set folder-level permissions
- • Documents inherit folder permissions
- • Move documents between folders
Managing Access
Best Practices
- ✅ Use Folders - Organize related documents together
- ✅ Set Clear Permissions - Be explicit about who can access what
- ✅ Review Regularly - Audit document permissions periodically
- ✅ Use Organization Visibility - For team-wide documents
- ✅ Expire Share Links - Set expiration for temporary access
Current Limitations
The following features are planned for future updates:
- • Real-time collaborative editing
- • Live cursors and presence indicators
- • @mentions in comments
- • Email notifications
- • Guest access for external users
- • Activity tracking and audit logs